Top Productivity Tools for Maximum Efficiency (Part 2)

by Nana Kusuma
May 25, 2023
7.3min read

There are countless productivity tools available on the market today. How, however, would you be able to determine which one is the most cost-effective? To help you make the best decision for your needs, we've compiled a list of the top 10 productivity tools in 2 articles.

Other than the 5 tools we mention below, you also can find the other 5 productivity tools in our previous article. Now, let’s explore the top 5 productivity tools we recommend for you. As well as how to use them to boost your productivity at work.

Asana

Asana is an excellent project management tool that helps you organize tasks and projects. It has a great user interface and is easy to use, even if you're new to project management tools. It offers a wide range of features that can be used to increase productivity and streamline workflow.

Here are some tips on how to use Asana to increase productivity:

  • Create projects: Asana provides the ability to design projects for various areas of your professional or personal life. Utilizing this feature, you can organize your assignments and priorities in an organized and visually appealing manner.
  • Use tasks and subtasks: Within Asana, each task can be divided into sub-tasks. Utilize this feature to manage intricate projects and make sure all necessary steps are documented.
  • Set deadlines: Asana provides users with the ability to set completion dates for individual tasks and sub-tasks, enabling them to remain organized and prioritize their work.
  • Assign tasks to team members: Asana allows you to assign tasks to specific team members, making it easy to delegate tasks and ensure that everyone knows what they are responsible for.
  • Use tags and filters: Asana offers tags and filters that can be used to categorize tasks, prioritize tasks, and filter tasks by specific criteria. Use these features to stay organized and focused on your priorities.
  • Use integrations: Asana integrates with a variety of other tools, such as Google Drive and Slack. Take advantage of these integrations to streamline your workflow and improve your productivity.
  • Use automation: Asana offers automation features that can save time and reduce manual work. For example, you can set up automation to automatically assign tasks to specific team members or move tasks to different projects based on certain criteria.

Just like the other tools, Asana offers both free and paid services. To try Asana tools you can choose between 4 Asana plans: Basic, Premium, Business, and Enterprise.

ClickUp

ClickUp is a project management tool that helps individuals and teams streamline their workflows and increase productivity. It offers a range of features that can be used to organize tasks, prioritize projects, and collaborate with team members.

Here are some tips on how to use ClickUp to increase productivity:

  • Create spaces and folders: ClickUp allows you to create different spaces and folders for different areas of your work or life. Use this feature to organize your tasks and priorities clearly and visually appealingly.
  • Use tasks and subtasks: Each task can be broken down into subtasks within ClickUp. Use this feature to manage complex projects and ensure all necessary steps are accounted for.
  • Set due dates and priorities: ClickUp allows you to set due dates and priorities for each task and subtask, helping you stay on track and prioritize your workload.
  • Use checklists and dependencies: ClickUp offers checklists and dependencies that can be used to ensure that tasks are completed in the right order and that all necessary steps are taken.
  • Use time tracking: ClickUp offers time tracking features that can help you stay on top of your productivity and manage your time effectively.
  • Collaborate with team members: ClickUp allows you to collaborate with team members by assigning tasks and subtasks, commenting on tasks, and sharing files.
  • Use integrations: ClickUp integrates with a variety of other tools, such as Google Drive and Slack. Take advantage of these integrations to streamline your workflow and improve your productivity.

To use ClickUp, there are 5 different plans that you can choose according to your needs. Whether you are an individual, small team, or large team, ClickUp offers affordable plans for you. You can compare these 5 ClickUp plans before deciding which one is suitable for your needs.

Focus@Will

Focus@Will is a productivity tool that offers a unique approach to increasing focus and productivity. It uses scientifically designed music tracks to help individuals concentrate on their work and minimize distractions.

Here are some tips on how to use Focus@Will to increase productivity:

  • Choose the right music: Focus@Will offers a variety of music tracks that are designed to help you stay focused and productive. Experiment with different tracks to find the ones that work best for you.
  • Set a timer: Focus@Will allows you to set a timer for your work session. Use this feature to stay on track and make the most of your productive time.
  • Take breaks: It's important to take breaks during your work sessions to avoid burnout and maintain focus. Use Focus@Will's built-in break reminders to take regular breaks and recharge.
  • Use the Pomodoro technique: The Pomodoro technique is a time management method that involves working for 25-minute intervals followed by 5-minute breaks. Use Focus@Will in combination with the Pomofocus tool to maximize your productivity.
  • Customize your playlists: Focus@Will allows you to customize your playlists by selecting different music genres and instrumental tracks. Use this feature to tailor your music to your specific work needs and preferences.
  • Use the mobile app: Focus@Will offers a mobile app that allows you to access your music tracks and timers on the go. The mobile application allows you to remain productive even when you are not connected to a computer.
  • Integrate with other productivity tools: Focus@Will integrates with other productivity tools, such as Trello and Asana. Use these integrations to streamline your workflow and make the most of your productive time.

Focus@Will offers different plans for individuals and teams. For individual usage, you can choose 3 different payment plans: monthly, yearly, or 2 years with a 1-week free trial. While for team usage, the plans depend on the number of team members, with 28 days free trial. 

StayFocused

This Chrome extension prevents you from getting distracted by websites that tend to suck up your time (such as social media sites). You set a timer for how long you can spend on these sites each day, and StayFocused will block them once the timer runs out so you can focus on what's important.

Here are some tips on how to use StayFocused to increase productivity:

  • Install the extension: Install StayFocused on your Google Chrome browser to start limiting your time on distracting websites.
  • Set a daily time limit: Set a daily time limit for websites that distract you, such as social media or news sites. This will help you stay focused on your work and avoid wasting time.
  • Use the "Nuclear Option": StayFocused offers a "Nuclear Option" that allows you to block access to all websites for a certain period of time. Use this feature when you need to buckle down and focus on a specific task.
  • Customize blocked websites: StayFocused allows you to customize which websites are blocked and when. Use this feature to tailor your blocked websites to your specific needs.
  • Monitor your progress: StayFocused provides a report of your website usage, including how much time you spend on each website. Use this information to monitor your progress and adjust your settings as needed.
  • Use the "Challenge Mode": StayFocused offers a "Challenge Mode" that allows you to test your self-control by trying to access a blocked website. Use this feature to motivate yourself to stay focused on your work.
  • Use the "Active Mode": StayFocused offers an "Active Mode" that allows you to set a time limit for how long you can browse a specific website. Use this feature to limit your time spent on distracting websites while still allowing yourself some leisure time.

To use StayFocused, you only need to install StayFocused on your chrome browser. This extension is free to use.

Freedom

Similar to StayFocused, Freedom blocks distracting websites so that you can focus on your work instead of wasting time online. It also works for mobile devices, so you can stay productive no matter where you are.

Here are some tips on how to use Freedom to increase productivity:

  • Install the application: Install Freedom on your computer or mobile device to start blocking distracting websites and apps.
  • Create blocklists: Create blocklists of distracting websites and apps that you want to avoid during your work sessions. This will help you stay focused and productive.
  • Schedule your sessions: Use Freedom's scheduling feature to create work sessions during which distracting websites and apps will be blocked. This will help you stay on track and make the most of your productive time.
  • Customize your settings: Freedom allows you to customize your settings, such as the length of your work sessions and the types of websites and apps that are blocked. Use this feature to tailor your settings to your specific work needs and preferences.
  • Use the "Locked Mode": Freedom offers a "Locked Mode" that prevents you from accessing any websites or apps until your work session is complete. Use this feature when you need to buckle down and focus on a specific task.
  • Monitor your progress: Freedom provides a report of your website and app usage, including how much time you spend on each one. Use this information to monitor your progress and adjust your settings as needed.
  • Integrate with other productivity tools: Freedom integrates with other productivity tools, such as Trello and Asana. Use these integrations to streamline your workflow and make the most of your productive time.

You can start using Freedom with a 7-day free trial. If you are interested to commit using it long-term, you can choose between 3 Freedom subscription options: monthly, yearly, or lifetime.

Productivity tools can make life a lot easier and help you get the most out of your workday. With the right selection of these tools, you can achieve maximum efficiency and unlock even more productivity potential yourself.

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