Job Transfer Request Letter and Email for Employee (with Templates)

kaia nirmala
Kaia Nirmala

Published on 16 November 2023

Job Transfer Request Letter and Email

Experiencing changes in life is normal, including career changes.

A career change does not necessarily mean you quit your old job or change to a new industry. Transferring to another job position, moving to company's branches and workplaces, receiving promotions, and so on can also be categorized as career changes.

Change of workplace usually happens due to several factors including, choosing a branch closer to home location, wanting a new work environment, and so on.

Here are the steps to apply and a guide to writing a job transfer request from letter to email to help make things easier for you.

Professional and Reasonable Excuses for a Job Transfer

Sometimes, a change in your professional career can be a strategic move for your growth. However, compared to writing letter to quit your job, initiating a conversation about a transfer can sometimes be challenging, especially if you're unsure how to present your reasons in a professional and convincing manner.

Here's comprehensive guide outlining professional and reasonable excuses for requesting a job transfer. By these reasons, you can confidently approach your manager and discuss your transfer aspirations with clarity and professionalism.

1. Personal Reasons for a Job Transfer

You often consider job transfers for personal reasons that can significantly impact their lives, such as family-related challenges, a spouse's job move, or a deliberate decision to move to a specific location.

Additionally, family obligations and childcare needs, which can pose challenges to work-life balance, may prompt a request for transfer to a location closer to family or better childcare facilities and favorable environment.

2. Professional Reasons for a Job Transfer

Motivations for job transfers often stem from a desire for career/salary growth and professional development. You may seek new opportunities and challenges, viewing a transfer to a different department or location as a means to overcome stagnation and unlock possibilities for advancement.

Another professional reason includes pursuing specialized training or education that may be lacking in the current location, necessitating a transfer to a place with better resources. Moreover, many people aim to have a better balance between work and personal life. A job transfer can help with problems such as long travels to work or not having enough facilities, making people happier with their overall work experience.

Steps to Apply for a Job Transfer Request

The process of applying for a job transfer request is not as easy as it seems especially when you work under a government department or submit leave for job. This is because to apply for a change of workplace, you need to make sure there is a vacancy in the place you are applying for.

To give you an overview of this process, you can refer to the steps below.

1. First of all, you can ask for advice and procedure on what to do to apply for a job transfer from the human resources (HR) officer in your company.

2. Then, write an official letter requesting a transfer to your company manager. Make sure you use the correct format.

3. In the letter, state a solid reason why you are requesting a job transfer. Avoid making excuses that are too personal. You can ask the opinion of the human resources officer in your company about the content of the letter.

4. Send a letter by email by using your professional email. Make sure you send the letter to your superior first. Do not send to email to C-level.

5. Wait in a few weeks according to the period told. Don't forget to follow up if you still haven't received a reply after the period ends.

6. If your application is approved, make sure you know what to do next to move to another place.

Job Transfer Application Letter Format

The job transfer application letter is important to enable the company to carry out your application process smoothly. Make sure your application letter contains the following:

1. Name and address of sender; Written on the left side of the letter

2. Name and address of recipient; Written below the information (name & address) of the sender

3. Date; Written on the right side of the letter or on the left side between the sender and recipient information

4. The main title of the application letter; Written in capital letters

5. Contents; Be sure to state your name, current workplace and where you want to move to, along with a solid reason for moving. If you have a letter of support, make sure you mention it and send it once with the email.

6. Closing; Express your hopes and thank you for accepting the letter.

7. Signature, Sender's name (Include a telephone number for you to contact)

Job Transfer Request Letter Example

[Your Name]

[Your Address]

[Your Phone Number] | [Your Email]

[Date]

[Manager's Name]

[Manager's Title]

[Company Name]

[Company Address]

Dear [Manager's Name],

I am formally submitting a request for a transfer from my current role as [Your Current Position] at the [Current Location] office to a comparable position at the [Preferred Location] office within [Company Name]. Over the course of [Number] years, I have consistently demonstrated my dedication to the success of the company.

The basis for my transfer request is [Reason for Transfer], which has posed challenges in maintaining my current level of performance and meeting responsibilities at the [Current Location] office. I believe that relocating to the [Preferred Location] office would enable me to sustain my contributions to [Company Name] while addressing personal and family needs.

I am confident that my skills and experience would be advantageous to the [Preferred Location] office. With a proven track record in [List Relevant Skills and Experience], I am a motivated and results-oriented individual committed to both teamwork and excellence.

While I acknowledge potential challenges in approving this transfer, I am prepared to overcome them and make a meaningful impact at the [Preferred Location] office. Additionally, I am open to flexibility regarding my start date and any necessary accommodations.

I would appreciate the opportunity to discuss my request further at your earliest convenience. Thank you for considering my proposal, and I look forward to the possibility of contributing to the success of the [Preferred Location] office.

Sincerely,

[Your Signature]

[Your Typed Name]

Job Transfer Request Email Templates

1. Job Transfer Request Email Template 1 (Formal)

Subject: Formal Request for Job Transfer

Dear [Manager's Name],

I hope you're doing well.

I'm writing to request a transfer from my current role as [Your Current Position] at the [Current Location] office to a similar position at the [Preferred Location] office. I've been with [Company Name] for [Number] years, demonstrating my commitment to the company's success.

I'm seeking this transfer due to [Reason for Transfer], making it challenging to maintain my current performance at the [Current Location]. I believe relocating to the [Preferred Location] office will enable me to continue contributing to [Company Name] while addressing personal and family needs.

My skills and experience would benefit the [Preferred Location] office, as evidenced by my track record in [List Relevant Skills and Experience]. I'm motivated, results-oriented, and dedicated to teamwork and excellence.

While I understand there may be challenges, I'm confident in overcoming them to contribute significantly to the [Preferred Location] office. I'm flexible on the start date and any necessary accommodations.

I've attached a formal job transfer request letter for more details. I'd appreciate the opportunity to discuss this further at your earliest convenience. Thank you for your time and consideration.

Sincerely,

[Your Signature]

[Your Typed Name]

2. Job Transfer Request Email Template 2 (Informal)

Subject: Exploring a Job Transfer Opportunity

Dear [Manager's Name],

I hope you're doing great.

I wanted to talk to you about the possibility of transferring from my current role as [Your Current Position] at the [Current Location] office to a similar position at the [Preferred Location] office. I've been part of the [Company Name] crew for [Number] years, always dedicated to the company's growth.

The reason behind my transfer request is [Reason for Transfer], making it tough to keep up with my usual performance at the [Current Location]. I think moving to the [Preferred Location] office will let me keep contributing to [Company Name] and handle personal and family needs better.

I'm confident my skills, like [List Relevant Skills and Experience], would be a great fit for the [Preferred Location] office. I'm a go-getter, team player, and all about achieving excellence.

I get that there might be challenges, but I'm sure I can handle them and bring something special to the [Preferred Location] office. I'm flexible on the start date and anything else needed.

I've attached a more detailed job transfer request letter. I'd love to chat more about this when you have time. Thanks a bunch for considering this.

Sincerely,

[Your Signature]

[Your Typed Name]

What to Avoid When Applying Job Transfer Application

Applying for a transfer needs careful thought and planning to make sure everything goes well.

It's important not to make common mistakes that could make it hard for your transfer to be approved.

  1. Don't rush things and make sure your reasons are clear and match both your personal and work goals.
  2. Before talking to your manager, research the job and place you're interested in.
  3. Avoid vague or emotional reasons. Give specific and well-thought-out explanations for wanting a different position or location.
  4. Address what worries your manager might have. Offer solutions for potential issues and show you're committed to a smooth transition.
  5. Don't say negative things about your current job, department, or coworkers.
  6. While you're trying to transfer, don't let it affect your current job. Keep doing good work and handle your responsibilities.
  7. No matter what happens with your transfer, thank your manager for their time and for thinking about your request.
  8. Not following the procedures set by the company or the employer.
  9. Force the employer to accept the change request.
  10. Keep moving jobs without informing the current manager.

Are you looking for a new job? There are a lot of jobs out there, but you are still wondering which one is the best for you. No worries. We've got your back. You can get your job recommendation from around the world from full time, part time, freelance, and remote jobs that match to your skills and experience with Epicareer. Now, your job search will be much easier!

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