Follow Up Email After an Interview [Examples and Templates]

fara nadira
Fara Nadira

Published on 18 May 2023

follow up email after interview

You just aced that job interview for your dream job, and now you're stuck in this awkward silence, hearing crickets. Guess what? The interviewer's in the same boat!

They totally want to give you a chance, but you know what threw them off? You didn't seem all that interested, and that's a bummer. So, they move on to the next candidate, and it's like, "Wait, what?!"

But hold up, don't sweat it! This is just a "what if" situation, because you're gonna rock it with a follow-up! And guess what? That'll make the employer want you big time!

Here's what we've got for you in this guide:

  1. Tips to write a follow-up email after an interview.
  2. What to write in your follow-up email depending on the situation – phone interview, meeting interview, or even after no response.
  3. We've got some sample follow-up emails you can use and edit today to make recruiters think, "Hire them already!"

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Why is it Important to Send Follow-up Email After an Interview?

Sending a follow-up email after an interview is like the secret sauce to landing that dream job. Seriously, it's crucial, and here's why:

  1. It shows you're genuinely interested in the job position, and employers love that.
  2. Keeps you on their radar. After an interview, they're sorting through tons of candidates. But when they see your follow-up pop in, you're back on their minds.
  3. Sometimes, recruiters forget how amazing you were among all the other applicants. A follow-up reminds them of your stellar skills and charm.
  4. Fixes any slip-ups. A follow-up email lets you clarify and smooth things over, showing you can handle tough situations.
  5. Shows gratitude to show your manners, and makes you stand out from the crowd.
  6. Builds a connection and keeps the conversation going so it helps create a bond with the potential employer.

When to Follow Up After an interview?

Alright, so you nailed that interview, and now you're wondering when to follow up, right? Well, here's the deal:

  1. It's important to follow up within 24-48 hours of the interview to stay top of mind and show your enthusiasm for the position.
  2. If they told you they'd get back to you within a specific timeframe, don't sweat it until that deadline passes.

Remember, patience is a virtue. Waiting a bit shows you're cool and collected, not all desperate like.

If it's been more than a week since the promised response date, it's totally cool to drop a friendly reminder. A gentle nudge won't hurt. Don't go overboard with follow-ups. One or two is usually enough. You don't wanna come off as a stalker, do you?

So, there you have it – timing is key! Give it a little space, be chill, and hit recruiters up at the right moment.

What to Include in Your Follow-up Email?

When writing a follow-up email after a job interview, it's important to include certain elements to make sure your email is effective and professional. Here are some key things to include in your email:

1. Clear and concise subject line

Your subject line should be specific and to the point. This will help ensure that your email is opened and read by the recipient. Examples of effective subject lines include "Thank you for the interview", "Following up on our conversation", or "Reiterating my interest in the position".

2. Professional greeting

Address the person who interviewed you by name, and use a professional greeting such as "Dear Ms. Smith" or "Hello John". This shows that you are respectful and professional.

3. Thank you message

Start your email by thanking the interviewer for taking the time to meet with you. This shows that you appreciate their time and effort and helps to establish a positive tone for the rest of the email.

4. Brief summary of your qualifications

Remind the interviewer of your skills and experience, and how they match the requirements of the job. This helps to reinforce your candidacy and remind the interviewer of why you are a good fit for the role.

5. Closing statements expressing your enthusiasm for the position

End your email on a positive note by expressing your eagerness to hear back and your excitement about the possibility of working for the company. This shows that you are enthusiastic and committed to the position.

6. Additional information

You can also add a sentence or two about why you think you would be a good fit for the job and how you can contribute to the company. This can help to set you apart from other candidates and demonstrate your value.

The Best Interview Follow-up Email Subject Line

Crafting a catchy subject line for your interview follow-up email can make a huge difference in grabbing the recipient's attention. Here's a list of examples to help you stand out in their inbox:

  1. "Thank You for an Amazing Interview!"
  2. "Following Up with Appreciation πŸ™"
  3. "Excited to Discuss [Job Title] Further!"
  4. "Looking Forward to Joining [Company Name]?"
  5. "Let's Continue the Conversation!"
  6. "Your [Job Title] Dream Team Candidate 🌟"
  7. "An Enthusiastic Follow-Up from [Your Name]"
  8. "Ready to Contribute at [Company Name]!"
  9. "Thanks for Your Time – [Your Name]"
  10. "Reconnecting after Our Awesome Chat!"
  11. "Eager to Be Part of [Company Name]!"
  12. "Following Up: [Job Title] Superstar in the Making!"
  13. "Pumped to Take the Next Step πŸš€"
  14. "Appreciating the Interview Opportunity!"
  15. "Anxious to Prove My Worth at [Company Name]"
  16. "Discussing My Fit for [Job Title] Role!"
  17. "Grateful for the Interview – [Your Name]"
  18. "Enthusiastic About [Job Title] at [Company Name]!"
  19. "Ready to Rock [Job Title] with [Company Name]?"
  20. "Hoping to Join [Company Name] Soon!"

Remember to personalize your subject line by including the name of the company and the specific job title. This will show that you are interested in the position and have done your research.

Sample Follow-Up Email After a Phone Interview

Subject: Following Up After Our Awesome Phone Chat!

Dear [Interviewer's Name],

I hope this email finds you doing great! 🌞 I wanted to take a moment to express my gratitude for our recent phone interview. It was fantastic getting to chat with you about the [Job Title] opportunity at [Company Name].

I truly enjoyed our conversation, especially when we discussed [specific topic discussed during the interview], which really highlighted the exciting projects your team is working on.

After our chat, I'm even more convinced that [Company Name] is the perfect fit for my skills and career aspirations. I'm thrilled about the possibility of joining your talented team and contributing my [mention key skills relevant to the role].

I'm eager to learn more about the next steps in the hiring process. If there's any additional information you need from me or if you require any references, please don't hesitate to reach out. I'm here and ready to provide whatever you need to make the best decision.

Once again, thank you for considering me for the [Job Title] role. I'm looking forward to the opportunity to showcase my potential and passion for [Company Name]'s mission.

Wishing you a fantastic day ahead, and hope to hear from you soon!

Best regards,

[Your Full Name] [Your Contact Information: Email & Phone Number]

Sample Follow-Up Email After a Meeting Interview

Subject: Following Up: Great Meeting with [Interviewer's Name] at [Company Name]!

Dear [Interviewer's Name],

I hope this email finds you well! 🌟 I wanted to extend my heartfelt gratitude for the fantastic meeting we had at [Company Name] to discuss the [Job Title] opportunity.

I truly enjoyed our conversation and learning more about the exciting projects happening at [Company Name]. Your passion for [Company Name]'s mission and the team's dedication left a lasting impression on me.

I'm more excited than ever about the potential to join [Company Name] as a [Job Title]. The opportunity to contribute my [mention key skills relevant to the role] and be part of a dynamic team is truly inspiring.

During our meeting, we discussed [specific topic discussed during the interview], and I'm confident that my experience and expertise align perfectly with the needs of the role.

I'd love to continue the conversation and explore how I can make a meaningful impact at [Company Name]. If there's any additional information you need from me or any further steps in the hiring process, please let me know. I'm more than willing to provide any necessary documents or references.

Once again, thank you for taking the time to meet with me. I genuinely appreciate the opportunity to be considered for the [Job Title] position.

Looking forward to hearing from you soon!

Warm regards,

[Your Full Name] [Your Contact Information: Email & Phone Number]

Sample Second Follow-Up Email After No Response

Subject: Checking in Again: Follow-Up on [Job Title] Opportunity

Dear [Interviewer's Name],

I hope this email finds you well. I wanted to follow up regarding my application for the [Job Title] position at [Company Name].

I previously sent a follow-up email on [date of the first follow-up], and I understand you must be incredibly busy with the hiring process. However, I wanted to express my continued interest in joining [Company Name] and contributing my skills to the team.

Since our last communication, I've had some additional time to reflect on how my [mention key skills relevant to the role] could make a significant impact on [Company Name]'s goals and mission.

I'm genuinely enthusiastic about the potential to work with your team and believe that my experience aligns perfectly with the requirements of the role.

I completely understand that things can get hectic, and I want to assure you that I'm still very interested in the opportunity. If there are any updates on the status of my application or if there's anything else you need from me, please don't hesitate to reach out.

Thank you for your time and consideration. I'm eagerly looking forward to hearing from you and the possibility of moving forward in the hiring process.

Have a fantastic day!

Best regards,

[Your Full Name] [Your Contact Information: Email & Phone Number]

Sample Follow-up Email to Stay in Touch

Subject: Staying Connected: Eager to Be Part of [Company Name]!

Dear [Interviewer's Name],

I hope you are doing well! It's been some time since we last connected, and I wanted to reach out and keep the lines of communication open.

Even though I haven't received an update on the [Job Title] position, my interest in joining the incredible team at [Company Name] remains as strong as ever. I've been keeping an eye on [Company Name]'s latest achievements and exciting projects, and I continue to be inspired by the impact your team is making.

Since our last conversation, I've been honing my [mention key skills relevant to the role] and staying proactive in my professional development. I am confident that my passion and expertise align perfectly with the vision of [Company Name].

If there have been any updates regarding the hiring process or if you require any additional information from me, please don't hesitate to let me know. I'm eager to provide any necessary details or participate in further discussions.

I genuinely enjoyed our previous interactions, and I'm grateful for the opportunity to be considered for the [Job Title] position. I'm hopeful that our paths will cross again in the near future.

Thank you for your time and consideration. I look forward to the possibility of contributing my skills and becoming a valued member of the [Company Name] family.

Wishing you all the best!

Warm regards,

[Your Full Name] [Your Contact Information: Email & Phone Number]

Tips for Sending Follow-up Emails After an Interview

Here are some tips for following up after an interview:

  1. Be yourself and don't overthink it. It's normal to feel nervous, but try to relax and be confident in yourself and your abilities.
  2. Send a thank you email within 24-48 hours of the interview. This shows your appreciation and keeps you top of mind.
  3. If you haven't heard back after a week, it's appropriate to send a second follow-up email. Be polite and respectful in your message, and avoid being pushy.
  4. Be brief and to the point in your email. Avoid making it too long or including irrelevant information.
  5. Reiterate your interest in the position and remind the interviewer of your qualifications. This helps to reinforce your candidacy.
  6. Close by expressing your enthusiasm for the position and your eagerness to hear back. This shows that you are committed and excited about the opportunity.

Alternatives to Sending a Follow-Up Email

Here are some alternative channels to sending a follow-up email that may be more comfortable for job seekers who don't want to send an email:

1. WhatsApp

If you feel more comfortable with a more informal channel, consider sending a follow-up message via WhatsApp. Keep in mind that you should still maintain a professional tone and avoid using slang or emojis.

2. Text Message

Another option is to follow up via text message. This can be a good way to show your enthusiasm for the position in a more casual way. However, make sure to keep your message brief and to the point.

3. LinkedIn Message

If you connected with the interviewer on LinkedIn, consider sending a message through the platform. This can be a good way to connect with recruiters.

Choose the channel that feels most comfortable for you and that you think will be most effective in getting your message across. Just make sure to maintain a professional tone and avoid coming across as too informal.

Conclusion

Following up after an interview is an important step in the job search process. By being yourself, sending a thank you email, and reiterating your interest in the position, you can increase your chances of getting the job you want.

By following the tips and downloading the templates provided in this blog post, you can craft a professional and effective follow-up email that sets you apart from other candidates.

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