Legal Executive

Job Purpose

• Working within collaborative team to deliver and implement Business and Legal Affairs (BLA) support to all lines of BBC Studios business across Asia Pacific (APAC)
• Maintaining and improving contract and document management systems and internal reporting processes
• Building and maintaining internal and external relationships and partnerships within APAC and across departments and offices within the BBCS network
• Drafting and assisting with negotiation of straightforward contracts

The role requires a one BBC approach with close teamwork and/or embedded ways of working with all Divisions across the organisation. This is central to our purpose and culture and is critical to this role.

Key Responsibilities and Accountabilities

• Team Support: Coordinate administrative matters for the team (e.g. preparation of weekly team meeting agenda, note taking, status tracking of items requiring action from various stakeholders and managing team members calendar as needed etc., processing of invoices).
• Systems and Record Keeping: Lead on contract execution and document management processes (e.g. signing and filing of both hard/soft copy documents, courier of documents to our global offices and/or signatories) and ensure all records on relevant BBC systems are current and maintained.
• Company Secretarial and Regulatory Support: Support team on company secretarial, regulatory filings and internal reporting requirements. Provide proactive assistance to lawyers in arranging documents for notarisation and legalisation where required.
• Stakeholder management: Work well with various teams across numerous departments and global offices.
• Training and Development: Work with team members to develop and provide day-to-day support, training and development for Commercial teams as well as coordinating training opportunities for BLA team members. To maintain efficiencies by reviewing and proposing new ways of working.
• Drafting of Contracts: Prepare drafts of contracts using precedents and templates, under supervision of team lawyers.
• Regulatory & Market intelligence: Work with team members to compile related guidance notes and help to schedule relevant training sessions on legislative, regulatory and industry-related developments, changes and trends.
• Risk management: To assist with monitoring and tracking of legal, contractual and business affairs risk, brand and IP protection.

Knowledge, Skills, Training & Experience

Essential

• Experience of admin support and document management.
• Good organizational skills with ability to work accurately and effectively under pressure.
• Experience of developing and maintaining strong, collaborative working relationships.
• Experience of managing and/or delivering projects.
• Good attention to detail and the ability to examine and summarize complex data.
• An approach that encompasses responsiveness, proactivity, flexibility, resilience, passion and energy.
• Ability to communicate accurately, clearly and concisely.
• Shows initiative, commitment and flexibility when faced with obstacles.
• Motivated to learn and open to constructive feedback.
• Computer literate with skills across a range of IT packages.
• Educated to degree level or similar acquired through vocational training and relevant work experience.
• Experience in working in a private practice law firm environment or MNC in-house environment (TMT preferred but not essential), providing legal and administrative support while respecting confidential and sensitive information.

Desirable

• Knowledge of, and/or experience in, broadcast, production or media sectors.
• Intellectual Property Law experience.
• Experience with contract drafting.
• Experience working in in-house environment.
• Mandarin or other languages relevant for APAC region.

Job Impact

• Makes well-judged and informed decisions and takes responsibility for their consequences.
• Manages own time to achieve specified short-term targets.
• Exercises proactivity, responsibility, empowerment, judgment and discretion.
• Maintains strong working relationships.
• Reports progress and can exercise discretion to escalate issues.
• Success is assessed by review of achievements against targets.